Data protection notice for applicants

Data protection notice on our processing of applicant data in accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR)


Dear applicant,

Thank you for your interest in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of the personal data you have provided as part of the application process and, if applicable, about the personal data we have collected and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please take cognisance of the following notices.

1. Responsible body in the sense of data protection law

Julius-Reiber-Str. 15a
64293 Darmstadt
06151 2752500

2. Contact details of our data protection officer

Zehntenhofstraße 5b
D-65201 Wiesbaden
Telefon: +49 611 950008-40

3. Purposes and legal basis of processing

We process your personal data in accordance with the provisions of the European Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Art. 88 GDPR in conjunction with § 26 of the BDSG and, if applicable, Art. 6 Para. 1 lit. b GDPR for the initiation or implementation of contractual relationships.

Furthermore, we may process your personal data if this is necessary for the fulfilment of legal obligations (Art. 6 para. 1 lit. c GDPR) or for the defence of asserted legal claims against us. The legal basis for this is Art. 6 para. 1 lit. f GDPR. The legitimate interest is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG). If you give us express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent according to Art. 6 (1) lit. a GDPR. Consent given can be revoked at any time with effect for the future (see section 9 of this data protection notice).

If an employment relationship arises between you and us, we may, in accordance with Art. 88 GDPR in conjunction with § 26 BDSG, further process the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the employee representation resulting from a law or a collective agreement, a company or service agreement (collective agreement).

4. Categories of personal Data

We only process data that is related to your application. This may be general personal data (name, address, contact details, etc.), information on your professional qualifications and school education, information on further professional training and, if applicable, other data that you provide to us in connection with your application.

5. Sources of the data

We process personal data that we receive from you by post or e-mail in the course of contacting you or your application.

6. Recipients of the data

We only disclose your personal data within our company to those areas and persons who need this data to fulfil contractual and legal obligations or to implement our legitimate interest.

We may transfer your personal data to companies affiliated with us to the extent that this is permissible within the framework of the purposes and legal bases set out in section 3 of this data protection notice.

Otherwise, data will only be transferred to recipients outside the company if this is permitted or required by law if the transfer is necessary to fulfil legal obligations or if we have your consent.

7. Transmission to a third country

A transfer to a third country is not intended.

8. Duration of data storage

We store your personal data for as long as is necessary for the decision on your application. Your personal data or application documents will be deleted a maximum of six months after the end of the application process (e.g. notification of the rejection decision), unless longer storage is legally required or permitted. We store your personal data beyond this only insofar as this is required by law or in the specific case for the assertion, exercise or defence of legal claims for the duration of a legal dispute.

In the event that you have consented to a longer storage of your personal data, we will store it in accordance with your declaration of consent.

If an employment relationship, apprenticeship or trainee relationship is established following the application process, your data will initially continue to be stored insofar as this is necessary and permissible and will then be transferred to the personnel file.

If applicable, you will receive an invitation to join our talent pool following the application process. This will allow us to continue to consider you in our selection of applicants for suitable vacancies in the future. If we have your consent to do so, we will store your application data in our talent pool in accordance with your consent or any future consent.

9. Your rights

Every data subject has the right to information under Article 15 GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to notification under Article 19 GDPR and the right to data portability under Article 20 GDPR.

In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 GDPR if you believe that the processing of your personal data is not lawful. The right of appeal is without prejudice to any other administrative or judicial remedy.

If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Article 7 GDPR. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. Please also note that we may need to retain certain data for a certain period of time in order to comply with legal requirements (see section 8 of this privacy notice).

Right of objection

Insofar as the processing of your personal data is carried out for the protection of legitimate interests pursuant to Art. 6 (1) (f) GDPR, you have the right to object to the processing of this data at any time for reasons arising from your particular situation pursuant to Art. 21 GDPR. We will then no longer process this personal data unless we may demonstrate compelling legitimate grounds for the processing. These must outweigh your interests, rights and freedoms, or the processing must serve the assertion, exercise or defence of legal claims.

You may contact us to protect your rights.

10. Necessity of the provision of personal data

The provision of personal data in the context of application processes is neither legally nor contractually required. You are therefore not obliged to provide any personal data. Please note, however, that this is necessary for the decision on an application or the conclusion of a contract in relation to an employment relationship with us. If you do not provide us with any personal data, we may not be able to make a decision regarding the establishment of an employment relationship. We recommend that you only provide personal data in your application that is required to complete the application.

11. Automated decision-making

Since the decision about your application is not based exclusively on automated processing, there is no automated decision-making in individual cases within the meaning of Article 22 GDPR.